Add, Renew or Remove a Dependent Child
An eligible dependent under the university health plans is defined as any unmarried child of an employee or their spouse, including a step-child, adopted child or other child (e.g. grandchild, foster child) who is legally dependent upon the employee for support and maintenance and is:
- under 21 years of age; or
- at least 21 but under 25 years of age and is a registered student in full-time attendance at a university or similar institution of learning (See the frequently asked questions); or
- 21 years of age or over and is incapable of self-sustaining employment due to mental or physical disability. Must apply through SunLife and receive approval in advance for the Disabled Dependent.
Add Eligible Dependent
| What? | When? | What do I do? |
|---|---|---|
| Supplementary Health and Dental Care | As required | Access Employee Self Service to update dependent information and Benefit enrolments. Contact the Staff Service Centre for assistance. |
| Insurance Plan(s) | Your choice |
Access Employee Self Service to update beneficiary information. To ensure your benefits coverage is up to date for your dependents and designated beneficiaries, submit a completed Beneficiary Designation form and/or Voluntary Accident Insurance Plan form to the Staff Service Centre. Coverage is not accepted by the insurer until the necessary forms are received. |
| Pension Plan | Your choice |
For UAPP updates, complete the Designation of Beneficiary Form and submit it to the Staff Service Centre. For PSPP updates, login into Your Pension Profile (YPP) (as forms are no longer accepted). To use YPP, first register for your account. For any questions, call PSPP Member and Pension Inquiries at 1-877-453-1777. |
Add + Renew Over-age Dependent
| What? | When? | What do I do? |
|---|---|---|
| Supplementary Health and Dental Care |
At the time of benefits registration
Two month prior to 21st birthday |
For New Employees Registering an Over-Age Dependent If you are a new employee with a dependent aged 21 to 25, who is a full-time student at a university or similar learning institution, contact the Staff Service Centre to declare your over-age dependent's full-time student status. For Current Employees with Dependents Turning 21 Two months prior to your dependent's 21st birthday, you will receive an automated email with instructions on how to confirm your dependent’s full-time student status at a university or similar learning institution. Your dependent will continue to receive Supplemental Health and Dental coverage until their 25th birthday as long as you complete the annual attestation every summer to confirm their full-time student status. If no confirmation is received, the dependent will be removed from your coverage on their 21st birthday. Proof of enrolment is only required if you are selected during our annual compliance audit. |
Frequently Asked Questions - Over-age Dependents
Find answers below for the Over-Age Dependent Student Declaration Process (dependents aged 21–25). If you have any other questions, contact the Staff Service Centre.
a. Full-time post-secondary student: If your dependent is between the ages of 21 and 25, and is enrolled full-time in university, or a similar post-secondary institution, they are eligible to remain on your coverage. You must complete the annual attestation process to declare your over-age dependent's full-time student status, or they will be automatically removed from your coverage effective the day they turn 21.
b. Disabled dependent: If your dependent is over the age of 21 and has a disability that makes them unable to support themselves, they may be eligible for benefits coverage. Medical documentation and approval from Sun Life is required to maintain coverage. Contact the Staff Service Centre to request SunLife Disabled Child Coverage application form.
Two months prior to your dependent's 21st birthday, you will receive an automated email with instructions on how to confirm your dependent’s full-time student status at a university or similar learning institution. Proof of enrolment is not required unless you are selected as part of our annual compliance audit.
Once the attestation has been completed, your dependent’s benefits will continue under your coverage. If attestation of full-time student status enrolment is not completed by the dependents’ 21st birthday, the dependent will be removed from your coverage effective the date of their 21st birthday.
Your over-age dependent will continue to have benefits coverage as long as you annually attest to their full-time student status. You will receive an automated email every July, with instructions on how to attest that your dependent’s full-time student status is still active. Coverage will cease should the student status expire or your over-age dependent reaches the age of 25; whichever occurs first.
The document(s) must be obtained from the educational institution and cannot be handwritten. We will accept a copy of a transcript, verification document, or any other document that includes the below information:
- Dependent's first and last name
- The name of the post-secondary institution
- Dependent's full-time status as deemed by the institution
- The terms that they are currently enrolled in (e.g., Fall and/or Winter Term)
Notify the Staff Service Centre of any changes to the student status of your dependent. Failure to provide confirmation of changes of student status may result in loss of coverage and out of pocket health and dental expenses.
No. Two months prior to your dependent’s 21st birthday, you will receive an automated system email with instructions on how to confirm their full-time student status.
Remove an Ineligible Dependent
When a person does not meet the definitions above, they are not eligible for coverage under your benefits.
| What? | When? | What do I do? |
|---|---|---|
| Supplementary Health and Dental Care | Date no longer eligible | Access Employee Self Service to remove dependent information and benefit enrolment. Contact the Staff Service Centre for assistance. |
| Insurance Plan(s) | Your choice |
Access Employee Self Service to update Beneficiary information. To ensure your benefits coverage is up to date for your dependents and designated beneficiaries, submit a completed Beneficiary Designation form and/or Voluntary Accident Insurance Plan form to the Staff Service Centre. Coverage is not accepted by the insurer until the necessary forms are received. |
| Pension Plan | Your choice |
For UAPP updates, complete the Designation of Beneficiary Form (UAPP) and submit it to the Staff Service Centre. For PSPP updates, Your Pension Profile (YPP) as forms are no longer accepted. To use YPP, first register for your account. For any questions, call PSPP Member and Pension Inquiries at 1-877-453-1777. |