CCIS Bookings FAQs
How much does it cost to book the PCL Lounge?
Rental charges vary depending on the details of the bookings. All bookings a subject to a cleaning deposit that will be returned after the event providing that additional cleaning is not required and the facility is undamaged.
To receive a quote for your event please email: scibook@ualberta.ca
Where is the PCL Lounge located in CCIS?
The PCL Lounge is located in the northeast (Phase I) section of the CCIS building adjacent to lecture theatres 1-430 and 1-440.
Can I book the South Atrium of CCIS?
The Centennial Centre for Interdisciplinary Science is first and foremost an educational and research facility. At this time, the CCIS South Atrium is not available for bookings in order to respect those with nearby work and study spaces.
What if I have booked the PCL Lounge and I want to cancel? Do I get a refund?
As soon as you have decided to cancel your booking, contact the Events and Communications Coordinator. If your cancellation notice is less than 30 calendar days from the date of your booking, no refund can be issued as noted on the application form. If your cancellation is 30 calendar days or greater from the date of your booking, management will provide you with a full refund.
What is the capacity of the PCL Lounge?
The PCL Lounge has a capacity of 328 people for licensed events.
Can I have liquor at my event? How do I arrange for liquor permits on campus?
Licensed events are permitted in the CCIS PCL Lounge, but it is the responsibility of the event organizer to obtain a liquor permit (obtained through Housing and Food Services located at Lister Hall on campus). There is a charge for this permit and both the Faculty of Science and Housing and Food Services require an approved copy of this permit. The Centennial Center for Interdisciplinary Science will not be made available until proof of this permit is produced. Please refer to the U of A, Alcohol Policies and Procedures for further information on obtaining a liquor permit. To apply for permission for your Department / Faculty / Administrative Unit alcohol event please fill out the online application at least 10 business days prior to your event.
Will someone be on call to help me with technical difficulties?
If you anticipate that you might require technical assistance at your event we suggest you book a technician in advance to staff your event.
On-campus groups should contact any of the following preferred vendors:
Off-campus groups should contact Conference Services at 780.492.6057 or conference.services@ualberta.ca for a referral to technical services.
Will there be event staff to set the room up for us?
No, you will be responsible for setting up the PCL Lounge for your event. There is no one on call to arrange furniture and equipment during your function so please allow for adequate set up time to move the furniture in the PCL Lounge to your specifications. All furnishings must be moved back to their original position before leaving the facility.
What is included in the price of our booking?
Your booking includes use of the space and all existing furniture in the PCL Lounge.
Is parking included in the price of our booking through the Centennial Centre for Interdisciplinary Science? Can we get VIP parking passes for our event?
No. Parking Services on campus is a separate department from the Faculty of Science. Daily parking permits are available at the ticket dispensers/booths for guests to purchase. All parking is subject to space availability. For larger functions parking space may be dispersed over several locations depending on the parking location being requested and the time and date involved.
University of Alberta Parking Services
C103 Lister Hall
University of Alberta
Edmonton, Alberta, Canada
Phone: 780.492.PARK (7275)
Fax: 780.492.7832
parking.services@ualberta.ca
Are you open to any catering company we choose to have?
Yes, groups are welcome to work with the catering company of their choice.
I am from out of town. What accommodations/car rental agencies/taxi services are nearby?
Accommodations:
Campus Towers
11145-87 Avenue
Edmonton, Alberta T6G 0Y1
Phone: 780.439.6060
Fairmont Hotel MacDonald
10065 100 Street
Edmonton, Alberta T5J 0N6
Phone: 1.800.257.7544
Email: mac.reservations@fairmont.com
Hotel at Lister Centre
1-044 Lister Centre, University Of Alberta
Edmonton, Alberta T6G 2H6
Phone: 780.492.6056
Email: guest.services@ualberta.ca
The Westin Hotel
10135 100 Street
Edmonton, Alberta T5J 0N7
Phone: 780.426.3636
Toll-Free: 1.800.WESTIN1 (937.8461)
Email: sales@thewestinedmonton.com
Car Rental Agencies:
Budget Car & Truck Rentals
Phone: 780.448.2000
Toll-Free: 1.800.268.8900
Email: reserve@budgetedmonton.com
Enterprise
Phone: 780.415.4350
Toll-Free: 1.800.736.8222
Taxi Services:
Prestige Cabs
Phone: 780.462.4444
Yellow Cab
Phone: 780.462.3456
Prestige Limousine Services
Phone: 780.463.5000