Trainees are residents, regardless of funding source, if they are registered in:

1. A core specialty residency program (e.g. internal medicine, pediatrics, general surgery, family medicine, etc.) accredited by one of the accrediting colleges (CFPC or RCPSC).
2. A subspecialty residency program (e.g. respirology as a subspecialty of internal medicine). 
3. An enhanced skills residency program (e.g. family practice anesthesia, care of the elderly, etc.)

Trainees are fellows, regardless of funding source, if they are registered in:

1. An Area of Focused Competence (AFC) program: An AFC is a highly specialized diploma training program either provides additional competencies that build upon a trainee’s certification (specialty or subspecialty) or is a highly specific or narrow scope of additional practice. While AFC are accredited by the RCPSC, they do not lead to primary specialty certification.
   
2. A Clinical Fellowship Program: A clinical fellowship program is a training program with the purpose of obtaining specific experience which is not currently accredited as a specialty or AFC by the RCPSC. This can include Canadian trainees who completed their specialty/subspecialty training requirements or International Medical Graduate who meet application requirements. 
   
3. A clinical training program in which a trainee with a PhD degree can do additional clinical training in area not currently RCPSC accredited.
4. A Clinical Research or Research Fellowship. A trainee with a medical degree who is performing research with clinicians that has a minor element of patient contact (Clinical Research Fellow) or no patient contact (Research Fellow).

You will receive your Letter of Engagement (LOE) from us via email. You are required to sign and return this document by the return date noted in the email. 

• Residents: submit to pgres@ualberta.ca
  
• Fellows: submit to pgfellow@ualberta.ca

Please note that you only need to complete a PGME registration form if you were offered a seat in a residency or fellowship program outside of a CaRMS match. This will be emailed to you directly. You will need to complete it and return by email:

• Residents: submit to pgres@ualberta.ca
  
• Fellows: submit to pgfellow@ualberta.ca

This would have been emailed to you with your welcome email. Please complete this form on your computer (do not handwrite!). You will need to sign it digitally and return them by email:

• Residents: submit to pgres@ualberta.ca
  
• Fellows: submit to pgfellow@ualberta.ca

Application for licensure with the College of Physicians and Surgeons of Alberta (CPSA) is completed online. 

You should access your application as soon as possible as there are a number of documents required to complete the application. If you are graduating from Medical School this year, please do not wait for your medical degree, as processing the applications usually takes 3-4 weeks and waiting could result in a delay of your license for July 1. One of the required documents for CPSA licensure is a Criminal Records Check (including Vulnerable Sector Search). Please begin the process of getting this immediately, as it can sometimes take 8+ weeks to process.

You must have your CPSA licensing application and all associated/required documentation submitted no later than June 1.

Registration with the Canadian Medical Protective Association (CMPA) is mandatory. To prevent any delays in your start date please submit your application as soon as possible with only the CPSA registration number remaining outstanding. Once you have your CPSA number you can add it to finalize your application. 

Residents: Fees to CMPA are the responsibility of the resident with application. Per Article 30.01 of the Resident Physician Agreement, you will receive reimbursement of $1500. All active residents receive $125 monthly from AHS for reimbursement for CMPA. Residents can monitor their pay advice on AHS's ePeople payroll system. There will be a line that says something like "[month] [year] CMPA reimbursement" next to the stipend amount.

Fellows: Fees to the CMPA are the responsibility of the fellow with application.

The Office of the Registrar will be emailing instructions to access your file on Bear Tracks. On this site you will find your timetable for fees as well as logon and password information for your university email account.

If you already have an @ualberta.ca email address and CCID, it will not change or be deactivated and you will not be assigned a new one. It will automatically be added to your residency file. If you do not yet have a CCID, you will receive an email notice with an assigned CCID that you will need to activate.

You will be assessed a tuition fee per the University of Alberta's fee calendar. Please note that you must pay this fee to be registered with the University of Alberta; maintenance of your CPSA license on the educational register is contingent on your University of Alberta registration.

Please make sure to update the following information in Bear Tracks once you have access:

• Mailing Address
• Preferred Name
• Gender
• Banking/Direct Deposit Information (not for payroll, but for expense reimbursements throughout residency)

We want to make sure that your ID badges can be made and ready for you to pick up prior to the start of your training.

Students (moving from MD to Residency) from the UofA and the UofC:

• You will be required to surrender your current photo card to have it replaced with a new card changing your status in the system from student to resident. If your photo card is not returned you could be subject to a replacement fee by AHS.
• You will retain the white access card; do not return this card to PGME or AHS. 

Residents/Fellows continuing PGME training at the UofA:
If you are continuing residency training or are moving from residency to fellowship training at the UofA, no further action is required. 

Please be advised the collection of the photograph complies with FOIPP regulations as outlined on the PGME Consent form and your Letter of Engagement. The photographs are delivered directly to AHS Protective and Parking Services, who will create the ID badge.

Submission Instructions for URBAN (Edmonton) Residents & Fellows:

• Email subject line should be: “ID Badge Photo for PGME Residency”
• Attach a passport-sized photo (must be colour on a white background) in JPEG format (do not send it as a pdf)
• Include your full legal name in the body of the email
• Send to Edmontonzone.cardaccess@ahs.ca

RURAL (GP, RD, YK) Residents:
You will receive submission instructions directly from your site program administrator. Please contact them directly for information. You do not need to submit ID badge photos using the instructions above.

All residents and fellows should receive a pager information package and pager agreement via email. Please submit the completed Pager Agreement to Edm.AcademicMedicine@ahs.ca per the applicable deadline.

Please note:

• If you are part of the AIMG program, please submit this agreement as soon as possible as you will need the pager in advance of your externship (clinical assessment).
• If you are a rural-based resident in Red Deer, Grande Prairie, or Yellowknife, you do not need to complete/submit the pager agreement. You will receive different paging information from your home site.

Your UAlberta ONEcard is your key to the campus. This is separate from other ID Photo cards you may have. The ONEcard acts as both a University campus ID, an access card to University-owned buildings, a student ID for discounts/etc., and an access card for opt-in services (e.g. Transit & Campus Recreation). 

If your program office and/or resident long is located in a University-owned building, your AHS ID badge won't give you access, so you may be given door entry access via your ONEcard (or via the virtual Onecard app).

We've created checklists to help you keep track of what needs to be completed prior to the start of R1 and Re-entry Residency, Click the linked checklist below that applies to you!

• Re-entry Checklist
• CaRMS R1 CMG Checklist (1st or 2nd Iteration)
• CaRMS R1 AIMG Checklist (1st or 2nd Iteration)
• Sponsored Trainee in Residency Checklist

We've created checklists to help you keep track of what needs to be completed prior to the start of your Family Medicine - Enhanced Skills or Subspecialty Residency (Medicine, Pediatrics, Psychiatry, Pathology). Click the linked checklist below that applies to you!

• Enhanced Skills & Subspecialty Checklist 
• Sponsored Trainee in Residency Checklist

If you are beginning an Area of Focused Competence (AFC) or non-AFC fellowship program, please use one of the following two intake checklists:

• New Fellow Intake Checklist (July 2024 start date)
• New Fellow Intake Checklist (Out-of-Phase, i.e. start date other than July)